Requirement, answer and evidence
Each requirement stays linked to the buyer’s request, the proposed answer and its supporting material. An unread annex or partial extraction remains visible.
Every commitment needs a source and an owner.
Governance means knowing which source supports an answer, what remains uncertain and who reviewed the exact version intended for delivery.
From requirements to a reviewed dossier.
Your assistant writes. Every answer keeps its requirement, evidence and decision.
| Requirement | Answer | Evidence / owner | Status |
|---|---|---|---|
| Quality certificate | Evidence needed | Certificate missing · Camille | Blocked |
| Response time | 4 hours | 2026 policy, § 3 · Alex | Needs review |
| Comparable reference | Rivage project | Reference sheet, p. 2 · Sam | Draft |
Three requirements. Three visible states.
Human review required. A completed row proves neither compliance nor coverage of every annex.
A matrix that shows what is left to do
States with a clear meaning
Draft, evidence missing, needs review and approved version describe different situations. Filling in an answer does not automatically establish compliance.
An owner and a next action
Assign the gap to a person, deadline and action: obtain a certificate, confirm a price or resolve a conflict. Review applies to one specific version.
What your team keeps for the next dossier
The dossier’s history
Sources, analyses, answers, versions and decisions let you resume work and understand accepted commitments. History is not a library of approved facts.
Knowledge approved separately
The team selects reusable information or answers, then approves the exact version with evidence, an owner, a validity date and a scope. Approving a dossier does not make every sentence reusable for other clients.
Adaptation with fresh checks
Snipara retrieves relevant context. Helvabase checks access and review status; your assistant adapts the answer to the new requirements. Expired or withdrawn information needs review. This retains and retrieves knowledge; it does not retrain the model.
Keep the evidence and the decision together
A source is not an approval
An extracted fact is a candidate for review. Confirm its authority, date and relevance to this request before making a commitment.
Missing information stays visible
Identify missing certificates, uncertain prices and contradictory documents explicitly. Do not turn an absence of evidence into a confident answer.
Human responsibility remains
Reviewers remain responsible for external use. Native client confirmation and a model-generated statement are different forms of evidence; the pilot must validate the required review path.
From request to reviewed response
Select the source material
Start with the buyer’s request and the company documents you are authorised to use. Keep current requirements separate from older examples.
Draft in your assistant
Your chosen client handles analysis and writing. Helvabase is designed to retain the dossier, its sources, revisions and review decisions.
Check the exact version
Review the evidence and unresolved questions before requesting files. An export is a deliverable, not a submission to the buyer.