Your chosen assistant
The client receives your attachments and the source excerpts returned to it. Its subscription, retention rules and processing locations apply separately.
Clear permissions. Visible responsibility.
Understand the role of your assistant, Helvabase and Snipara before sharing sensitive business documents. Review the actual configuration and agreements for your pilot.
Hosting in France and optional external AI review
Helvabase is operated by Starbox Group GmbH, a Swiss company. The application and its primary databases are hosted by OVHcloud in Roubaix, France. Primary Vaultbrix database backups are stored separately at Exoscale in Geneva, Switzerland. Additional database backups use Cloudflare R2; we do not claim Swiss-only residency for those copies. If a workspace owner or administrator explicitly enables external AI review, cited source excerpts, draft sentences and requirements with response text are sent to OpenRouter and TypeSafe AI (Jev). This optional processing may occur outside Switzerland and the European Union. The option is off by default and can be disabled for future requests. Existing customer agreements still apply. Your chosen AI client also has its own processing terms. Automated checks never replace human validation.
Understand where your information goes
Helvabase and Snipara
Helvabase owns business permissions, dossier versions and review state. Snipara provides source ingestion, indexing and retrieval. Confirm the applicable retention and deletion terms for your pilot.
Processing locations
A European provider or hosting in France does not establish end-to-end European processing. Check the selected client, enabled features and contractual terms before sharing restricted material.
Keep the evidence and the decision together
A source is not an approval
An extracted fact is a candidate for review. Confirm its authority, date and relevance to this request before making a commitment.
Missing information stays visible
Identify missing certificates, uncertain prices and contradictory documents explicitly. Do not turn an absence of evidence into a confident answer.
Human responsibility remains
Reviewers remain responsible for external use. Native client confirmation and a model-generated statement are different forms of evidence; the pilot must validate the required review path.